Mailmark Franking: What Does It Do?

In today’s digital world, many people, especially from the younger generations, are not familiar with old-school mailing techniques. Just because we all heavily rely on the internet and e-correspondences don’t mean that physical mail is no longer relevant. Have you ever noticed a peculiar looking machine at your company’s copy room that is neither a scanner nor a fax machine? If you have, then what you saw is most definitely a franking machine. Mailmark franking machines are the newer generation of the old ones that were used to mark physical mail and seal it with the right stamp to confirm authenticity. New Mailmark franking machines now use a two-dimensional barcode to carry out the same function as its predecessor. 

However, that is not the only purpose it serves, read on below to find out what else Mailmark franking does.

Improves Mail Processing

The machine-readable 2D barcode, Mailmark helps track the whereabouts of mail and shows delivery status, making mail management easier and more efficient. In the corporate world, this is extremely useful to handle the big amount of mail correspondences that are done each day. Mailmark franking allows for easy processing of mail in a more productive approach instead of wasting time sifting through piles of unmarked mail. 

Reflects a Professional Image

Mailmark franking gives your mail a more professional look. The simple and clear barcode does not look as messy as the older dye that was used by the Royal Mail. If you are operating in the UK, you would know that most big companies now using Mailmark franking. The expert from FP Mailing explains that buying a Mailmark machine can even give you access to special Royal Mail rates. Moreover, these efficient machines can make a huge difference in how your business is going to be perceived by others. You can also use your Mailmark franking machine for marketing purposes. Adding your message under your logo will add flair to your mail and make it stand out. 

Increases Your Response Rate

When you are sending out an important document and want to make sure you get it back as soon as possible, Mailmark franking can guarantee just that. With the prepay reply feature, you will have the chance to do a prepaid frank without mentioning a specific date so that your correspondent can send it back without having to pay anything. This will encourage otherwise reluctant correspondents to reply since it will be hassle-free.

Saves You Money

If you have a big office and are always sending mail to different entities, you will notice how the mailing costs can quickly add up. From having to send your courier everyday to the post office to wasting money on the wrong stamps because you do not know better, over time you can lose a lot of money in vain. With Mailmark franking, you no longer need to worry about such details. You can post a mail from the comfort of your office. Having an account with the Royal Mail will give you access to Mailmark and Business Mail Advanced which are cheaper than stamps. 

Facilitates Mailing Larger Parcels

Mailmark franking machines come with a scale tray, this helps you weigh your outgoing parcels in your own office and get them correctly marked. You will appreciate this feature a lot if you run a business where you frequently have to send out large-sized parcels. Instead of having to carry your parcels all the way to the post office, the Mailmark franking machine will come in handy.

Updates Changes in Postage Prices Automatically

Postage prices can be quite confusing to work out, with the Mailmark franking machine, however, any price changes are updated automatically through connection with the Royal Mail. Not only will this save you time, but you can also use it to make sure that your expenses are calculated more accurately. When your finance team is trying to figure out your monthly costs, retrieving your mailing costs from the Mailmark franking machine will give them the data they need to account for mailing costs. Reliable financial information is key when you are trying to run a successful business. 

Although Mailmark franking is not a popular topic of discussion, learning about it will provide your business with a multitude of benefits. Depending on the volume of your mail, you can find the right machine to invest in. So, consult your franking supplier and ask them to provide you with all the information that you need to smoothly operate your Mailmark franking machine.